Calendar Integration & Time-Blocking

Flowa's Calendar Integration connects your real-world commitments with dedicated deep work sessions. By synchronizing external calendar feeds directly into your workspace, Flowa protects uninterrupted focus blocks between meetings and helps prevent schedule overcommitment.

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1. Supported Calendar Providers

Flowa supports seamless bi-directional and read-only synchronization across all major calendar ecosystems:

• Google Calendar (Workspaces & Personal Accounts)
• Microsoft Outlook & Office 365
• Apple Calendar & Custom iCal Feeds (via secure .ics subscriptions)

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2. Step-by-Step Connection Guide

Connecting your calendar takes less than a minute:

1. Click on your profile avatar in the bottom-left corner and navigate to Settings > Integrations.
2. Under the Calendar Providers section, click Connect Google Calendar or Add iCal Feed.
3. Authenticate with your OAuth provider and grant read permissions for your calendar events.
4. Select which specific sub-calendars (e.g., Work, Personal, Meetings) you want Flowa to display on your daily planner.
5. Click Save & Sync. Your upcoming schedule will instantly populate in your dashboard timeline.

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3. Key Calendar Features in Flowa

Intelligent Focus Buffer Detection

Flowa scans your day for open time slots. If you have a 90-minute gap between two conference calls, Flowa highlights it as an optimal window for a 50/10 study block or two 25-minute Pomodoro sprints.

Automatic "Do Not Disturb" Sync

When you start a focus session in Flowa, you can optionally update your calendar status to "In Focus Session" so teammates know you are engaged in deep work and unavailable for ad-hoc interruptions.

Meeting Countdown HUD

A discreet countdown indicator in the top navigation bar alerts you 5 minutes before your next scheduled meeting, eliminating the anxiety of constantly checking the clock while in flow.

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4. Privacy & Data Security

Your privacy is paramount:

• Read-Only Scopes: Flowa only reads event start times, end times, and summary titles needed to build your schedule view.
• No Third-Party Sharing: Your calendar metadata is encrypted in transit and never shared with advertising partners or external LLMs.
• 1-Click Disconnect: You can revoke access or delete synced calendar caches at any time from your settings panel.

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Frequently Asked Questions

Can Flowa schedule new meetings on my external calendar?
By default, calendar access is configured as read-only. If you enable the optional Auto-Block Focus Time feature in Pro, Flowa can place placeholder focus events on your Google or Outlook calendar to defend your schedule.

How often does the calendar sync refresh?
Google Calendar and Outlook sync in real time via secure webhooks. Custom .ics feeds refresh automatically every 15 minutes.